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German Centre for Industry and Trade Beijing

DRC Liangmaqiao Diplomatic Office Building, Unit 1101A, 19 Dongfang East Road,

Chaoyang District, 100600 Beijing, PR China

T +86 10 6590 69-19
welcome@germancentre.cn
www.germancentre.cn

Managing Director: Mr. Jochen Tenhagen

Concept and web design.

711media websolutions GmbH
Marienstraße 42
70178 Stuttgart
Germany
T +49 711 460 583-00
F +49 711 460 583-09
info@711media.de
www.711media.de

GERMAN CENTRE BEIJING PRIVACY POLICY

This Privacy Policy is applicable to the services of the German Centre Beijing, including the website under www.germancentre.cn.

 

[Special Reminder] Please read and understand the privacy policy carefully before using our services. When you agree to this Privacy Policy, it means that you agree to the processing of your Personal Information in accordance with this Privacy Policy. When using certain services, we will ask you additionally to consent to the processing of your information. If you do not agree with this Privacy Policy or do not consent once we additionally ask you, you cannot use our services.

 

In this Privacy Policy, “German Centre Beijing”, “we”, our” or “us” refers to:

German Centre for Industry and Trade Beijing

Address: DRC Liangmaqiao Diplomatic Office Building, Unit 1101A, 19 Dongfang East Road, Chaoyang District, 100600 Beijing, PR China

General Manager: Mr. Jochen Tenhagen

Responsible person for data protection: Hao Xiaochen

 

Release date: 01.08.2022

 

If you have any questions, comments or suggestions, please contact us in the following ways:

E-mailwelcome@germancentre.cn

Telephone+86 10 6590 69-19

 

I. The most important information relating to data protection

 

The laws and regulations in China and Europe require us to provide you with extensive information about data protection. Hereinafter you will find a brief summary of the most important contents of our Privacy Policy. In Section II. you can find a detailed Privacy Policy.

 

1.  What is the Privacy Policy about?

 

1.1. In our Privacy Policy, we inform you how we process your Personal Information.

 

1.2. Personal Information refers to all kinds of information related to identified or identifiable natural persons recorded by electronic or other means, excluding the information processed anonymously. This for example includes your name, your address, your email and your telephone number.

 

2.  Which Personal Information are we processing? For what purpose?

 

2.1. We process your Personal Information to offer our services to you and to answer your enquiries. That includes:

  • Customer Relation Management, e.g. when you are interested in renting rooms in the German Centre Beijing or in other services of the German Centre Group: name, address and other contact information like your email address. In some instances, we might process your job position;
  • Event Registration: name, email address and telephone number;
  • E-Mail newsletter: email address;
  • WeChat-channel, we receive from WeChat the following information: User Alias, Profile Photo, gender, region and location information.

2.2. Apart from that we process different information to monitor the activities on our website, ensure the website is working properly and to improve our services. This includes the use of cookies, processing of protocol data or the use of tracking tools like Google Analytics.

 

2.3. You can find more information about our processing activities in Art. 2 and 3 of our detailed Privacy Policy.

 

3.  Do we share Personal Information with third parties?

 

We will not provide your Personal Information to any other third parties without your consent to such providing of Personal Information unless otherwise provided for by laws and administrative regulations. All our employees as well as our service providers are obliged to comply with the data protection regulations and our guidelines.

 

4.  Which measures do we take to protect your Personal Information?

 

4.1. We use security measures that comply with industry standards to protect your Personal Information and to prevent unauthorized access, disclosure, unauthorized use, modification, damage or loss of your personal information.

 

4.2. Before assigning a service provider to help us providing our services to you, we check its security measures and conclude an agreement that obliges the service provider to ensure an appropriate security level.

 

5.  Which rights do you have?

 

5.1. You are inter alia subject to the following legal rights with regard to our processing of your Personal Information:

  • Access to your Personal Information
  • Correct your Personal Information
  • Deletion of your Personal Information
  • Change the scope of your authorization
  • Receive a copy of Personal Information stored by us
  • Restrict and object to processing

5.2. In addition, you can influence our processing activities by different measures own your own, e.g. settings on your browser. Please refer to the detailed Privacy Policy for further information.

 

II.  DETAILED PRIVACY POLICY

1.  Introduction

1.1. This detailed Privacy Policy will help you understand the following:

  • How we collect and use your Personal Information
  • How we use Cookies and other tech­no­lo­gies
  • How we entrust to process, share, transfer, publicly disclose and store your Personal Information
  • How we protect your Personal Information
  • Your rights
  • How we deal with Sensitive Personal Information
  • How your Personal Information shifts around the world
  • How we update this Privacy Policy
  • Dispute Resolution

1.2. The German Centre Beijing knows the importance of Personal Information to you and will do its best to protect your Personal Information safely and reliably. We are committed to maintaining your trust in us and following the principles of legality, justification and necessity, good faith, openness and transparency to protect your Personal Information. At the same time, we take appropriate security measures to protect your Personal Information according to current security standards.

 

2.1. The German Centre Beijing will only collect and use your Personal Information for the following purposes described in this Privacy Policy:

 

2.1.1. Customer Relation Management

 

For transacting, maintaining or establishing a customer or business relationship and for maintaining (other) business contacts between you and us or other members of the German Centre Group (German Centre for Industry and Trade GmbH, Beteiligungsgesellschaft, Stuttgart, German Centres Mexico, Moscow und Sin­ga­pore), you need to provide us with your personal information including your name, address and other contact details like e-mail address, and in some instances, your job position.

 

Your Personal Information can be provided by you directly, for instance, when exchanging business cards or if you send a query or suggestions using a contact form or via e-mail.

 

To achieve the purposes mentioned above, we will use your Personal Information provided to us to contact you by sending you emails, newsletters, event invitations, business promotions or implementing other business activities via our Customer Relation Management system, private emails or other channels.  

 

2.1.2. Event registration

 

You can register for events organized or conducted in the facilities of the German Centre Beijing via a registration tool on our website, using a contact form or via e-mail. In that case, you need to provide us with your name, email address and telephone number. When registering via the registration tool on our website we will additionally ask you for your consent to process your Personal Information.

 

2.1.3. E-mail newsletter

 

You can register for our email newsletter via the registration function on our website. In that case, you need to provide us with your email address. We will only send you a copy of our newsletter if you have given us your consent to do so. To verify your acceptance, we will send you a link to confirm that you wish to receive the newsletter. Once you have done so, you can unsubscribe from the newsletter at any time. We will then delete your e-mail address from the list of recipients of our newsletter. Information on how to unsubscribe from the newsletter can be found at the end of the newsletter.

 

2.1.4. Meeting and conference rooms booking

 

You can book our meeting and conference room via our website. In that case, you need to register on our website. For the registration, you need to provide us with your personal information and billing address, which include your name, company, email address and telephone number, the password you set up, the name of the recipient and the address of the recipient. In addition, we will additionally ask you for your consent on the data protection regulations and general terms and conditions.

 

2.1.5. German Centre WeChat channel

 

You can register for the German Centre WeChat channel to receive news and updates about our activities. When registering for our WeChat channel, WeChat will ask you for your consent, that we will be able to access the following Personal Information stored by WeChat: User Alias, Profile Photo, gender, region and location info. The Personal Information will not be available to us once you decide to unfollow our WeChat channel using the functions of WeChat.

 

2.2. Exceptions for acquiring your consent

 

We will generally try to ask you for your consent before processing your Personal Information. Please be aware that in certain cases we are not required to ask you for your consent. These cases inter alia include:

  • it is necessary for the conclusion or performance of a contract to which you are one of the parties,
  • it is necessary for the performance of statutory duties or statutory obligations;
  • it is necessary for the response to a public health emergency or for the protection of the life, health and property safety of a natural person;
  • such acts as news reporting and supervision by public opinions are carried out for the public interest, and the processing of Personal Information is within a reasonable scope;
  • it is necessary to process the Personal Information disclosed by you or other Personal Information that has been legally disclosed within a reasonable scope in accordance with the provisions of this Law; and
  • other circumstances prescribed by laws and administrative regulations.

2.3. Additional information on the legal basis for data processing for persons residing in the European Union

 

The processing of your Personal Information for the purposes referred to in Article 2.1 is based on consent pursuant to Article 6 (1) (a) GDPR. In individual cases, processing may be carried out for the performance of a contract or for the implementation of pre-contractual measures in accordance with Article 6 (1) (b) GDPR.

 

2.4. We generally process your Personal Information until you request removal or deletion of your Personal Information, except we are required to store the Personal Information by applicable laws and regulations.

 

2.5. When we want to use your Personal Information for other purposes that we did not clearly state in our policy, we will ask for your consent beforehand.

 

3.  How we use Cookies and other tech­no­lo­gies

 

3.1. Cookies

 

To ensure that our website works properly, we will store a small data file named Cookie on your computer or mobile device. A Cookie usually contains identifiers, site names, and some numbers and characters. We use cookies in interaction with your Internet browser in order to improve all our web pages at www.germancentre.cn. We do not use any technology that links up information in the cookies with your Personal Information.

 

Most browsers are set to accept cookies automatically. You can set your browser to disable cookies. Or you can set it to notify you when you receive a cookie. Please note, however, that many functions require cookies. If you disable cookies, some applications on our website may cease to function properly.

 

3.2. IP address

 

If you visit our website we will store the so-called IP address of your computer for a short period. The IP address is a PC's individual "address" in a computer network that allows the computer to be clearly identified and accessible. It allows you to use our website at any time without having to disclose other data.

 

3.3. Protocol data:

 

When you visit our website, our web servers store various data, for example:

  • the IP address of your PC (individual "address" of a PC in a computer network),
  • the pages you visit on our website,
  • the browser (for example, Internet Explorer) and operating system you use, and
  • the date and time of your visit.

We use the data on an anonymized basis for statistical purposes and in order to improve our website. This data cannot be traced back to you. We store the evaluated data on secure systems. This ensures that your privacy is protected at all times.

 

3.4. Tracking Tools

 

3.4.1. We store and analyze general data in connection with the use of our website. This data is called statistical data. It includes, for example, the number of visits to our website, information on which pages were visited and on session length. This allows us to maintain the safe and stable operations of our services. We evaluate the data on an anonymized basis and use it for statistical purposes and for our market research.

 

3.4.2. We use Google Analytics, an Open Source software, for the statistical evaluation of visitor accesses, to collect the data. Google Analytics uses so-called cookies, text files stored on your computer, which allow an analysis of the way in which you use the website. The information generated by the cookie about your use of the web offerings is stored on our web servers in Germany. The IP address is anonymized immediately after processing, before it is stored. You can prevent the installation of cookies by setting your browser software to block cookies or you can disable the collection of data by Google Analytics here:

 

You may choose not to have a unique web analytics cookie identification number assigned to your computer to avoid the aggregation and analysis of data collected on this website. To make that choice, please click below to receive an opt-out cookie.

 

3.5. Utilities, active content

 

We use Java applets, Active X controls and Java script on our website. If you do not wish to use these utilities or active content for security reasons, you can disable the setting in your browser.

 

3.6. Social Plugins

 

Our use the Social Plugin “LinkedIn Widget”, which make it easier to share or call up content on social networks. We use technical solutions designed to ensure that no contact with the servers of social network operators is established unless the Social Plugin is activated. By activating the deactivated Social Plugin you grant your consent to the transmission of data to the social network. On activation, data are transmitted to third parties.

 

Without activation no data transfer takes place to the operators of the social networks.

 

You can find information on the data privacy provisions of LinkedIn here: www.linkedin.com/legal/privacy-policy.

 

3.7. Additional information on the legal basis for data processing for persons residing in the European Union

 

The processing of your Personal Information for the purposes described in Articles 3.1 to 3.6 is necessary for the purposes of our legitimate interests pursuant to Article 6 (1) (f) GDPR. Our legitimate interest lies in the statistical evaluation of your user behavior, maintaining the security of our website and in order to continuously optimize our website and improve the marketing of our services.

 

4.  How we entrust to process, share, transfer, publicly disclose and store your Personal Information

 

4.1. Entrustment of processing your Personal Information

 

In certain cases, we use and entrust so-called data processors that support our activities with their services (this includes services to store information, technical support, marketing, analysis). These third-party service providers have access to your Personal Information needed to perform their duties but cannot use this information for any other purpose. These service providers are obliged to process Personal Information for our entrusted purposes in accordance with the agreements, provisions of this Policy and our instructions.

 

4.2. Sharing of your Personal Information

 

We will not share your personal information with any company, organization or individual other than our company unless we have obtained your separate consent.

 

4.3 Transfer of your Personal Information

 

In the case of merger, division, dissolution or declaration of bankruptcy, etc., these may involve the transfer of your Personal Information. In such a case, we will require companies and organizations that receive your Personal Information to continue to be bound by this Privacy Policy. If the company or organization wishes to use the Personal Information for other purposes than described in this Privacy Policy, we will require it to ask you for your consent to process your Personal Information again.

 

4.5. Public disclosure of your Personal Information

 

We will not disclose your Personal Information publicly, except in circumstances where you consent to such public disclosure or in the event that we must publicly disclose your Personal Information in accordance with the requirements of laws, regulations, mandatory administrative enforcement or judicial requirements.

 

4.5. Storage of your Personal Information

 

Out of business needs, we will store your Personal Information on servers of German Centre for Industry and Trade GmbH in Stuttgart Germany.. We will store your Personal Information on servers in Germany just for the time period that we offer you services. Therefore, we keep your Personal Information for as long as is necessary for the purposes for which it is processed. After this period, your Personal Information will be automatically purged from our systems unless legislation requires us to keep your Personal Information for a diverging period.

 

5.  How we protect your Personal Information

 

5.1. We use safety protection measures that meet the industry standards to protect your Personal Information and prevent it from unauthorized access, and divulgence, falsification, and loss. Our protection measures include for example:

  • formulating internal management systems and operating procedures;
  • implementing category-based management of Personal Information;
  • taking corresponding technical security measures such as encryption and de-identification;
  • reasonably determining the authority to process Personal Information and conducting security education and training for relevant employees on a regular basis;
  • formulating and organizing the implementation of emergency plans for Personal Information security incidents; and
  • other measures stipulated by laws and administrative regulations.

5.2. We take all reasonable and feasible measures to ensure that we only collect Personal Information necessary for our purposes.

 

5.3.   We will try our best to warrant or guarantee the security of our services or any information you provide to us through our website. However, please be aware that despite our efforts, no Personal Information security measures can guarantee one hundred per cent security at all times.

 

5.4. In the unfortunate event of a Personal Information security incident, we will act in accordance with the requirements of laws and regulations and take the corresponding legal responsibilities. We will inform you about the basic situation of the security incident, measures we have taken or will take to deal with the incident and advice how you can prevent and reduce risks independently. We will inform you in time by mail, letter, telephone or push notice. If it is difficult for us to inform each person one by one, we will make an announcement in a reasonable and effective way.

 

5.5. At the same time, we will also take the initiative to report the disposal of a Personal Information security event in accordance with the requirements of the regulatory authorities.

 

6.  Your rights

 

In accordance with relevant laws, regulations and standards in China and other countries and regions, we ensure that you exercise the following rights for your Personal Information.

 

6.1. Access to your Personal Information – Information right

 

You have the right to access your Personal Information processed by us unless stipulated otherwise in laws and regulations.

 

6.2. Correct and supplement your Personal Information

 

When you find that we are dealing with your Personal Information wrong or incomplete, you have the right to ask us to make corrections or supplementary.

 

6.3. Deletion of your Personal Information

 

In the following cases, you can request us to delete your Personal Information:

  • If we deal with your Personal Information in violation of laws and regulations;
  • If we collect and use your Personal Information, but have not received your consent;
  • if we deal with your Personal Information in violation of an agreement with you;
  • if you no longer use our platform;
  • if you withdraw your consent; or
  • if we no longer provide you with services, or the storage period has expired.

If the storage period as stipulated by laws and administrative regulations does not expire, or the deletion of Personal Information is difficult to be realized technically, we will stop the processing other than storage and necessary security protection measures.

 

6.4. Change the scope of your authorization

 

Each business function requires some basic Personal Information (see Article 2.1). For the collection and use of additional Personal Information, you have the right to revoke consent granted with effect for the future. This means that your personal data will no longer be processed for this purpose and will also be deleted. For example, you will then no longer receive our newsletters. Please note that that the revocation does not impact the legality of processing for which consent has been granted up to the revocation.

 

6.5. Receive a copy of Personal Information stored by us

 

You have the right to receive a copy of your Personal Information stored by us.

 

6.6. Restrict and object to the processing

 

You have the right to restrict or refuse us to process your Personal Information, unless otherwise provided for by laws and administrative regulations.

 

6.7. How to exercise your rights

 

If you want to exercise any of your rights mentioned above, you can use our contact form at any time or send an email to welcome@germancentre.cn. We will reply to your request generally within 30 days.

 

To ensure security, you may need to provide a written request or prove your identity in other ways. We may first ask you to verify your identity and then reprocess your request.

 

6.8. Additional information on User Rights for persons residing in the European Union

 

If you are residing in the European Union, the legal bases for your rights are as follows. You have the right to withdraw your consent under Article 7 GDPR, the right to information according to article 15 GDPR, the right to rectification under article 16 GDPR, the right of deletion under article 17 GDPR, the right to restrict the processing according to article 18 GDPR and the right to data transferability in accordance with article 20 GDPR and the right to objection under Article 21 GDPR. The restrictions under § 34 and § 35 BDSG apply to the right of information and to the cancellation request. In addition, you have a right of appeal to a data protection supervisory authority under article 77 GDPR in conjunction with § 19 BDSG.

 

7.  How do we deal with Sensitive Personal Information

 

Please note that no Sensitive Personal Information will be requested for the use of our service.

If we find ourselves collecting Sensitive Personal Information, we will try to delete relevant data as soon as possible.

 

8.  How does your Personal Information shift around the world

 

8.1 In principle, we process Personal Information in the People's Republic of China and under certain special circumstances and in order to provide our services to you, your Personal Information will be transferred to, or accessed from foreign jurisdictions. We ensure that your Personal Information is adequately protected in these jurisdictions as in the People's Republic of China. We will not transmit your Personal Information to other countries without your separate consent.

 

The list of the foreign recipients is as below:

 

Service or product: CRM system

Name: German Centre for Industry and Trade GmbH

Address: Am Hauptbahnhof 2, 70173 Stuttgart, Germany

Contact information:

Tel: +49 711 127-76220

Fax: +49 711 127-6676220

E-Mail: welcome@germancentre.com

Processing purpose: To store Personal Information we collect in China

Processing method: Storage

Kinds of Personal Information: All Personal Information we collect in China.

You can exercise your rights to German Centre for Industry and Trade GmbH by e-mail: welcome@germancentre.com.

 

Service or product: Mailchimp

Name: Intuit Inc.

Contact information: the contact form on the website Data Subject Access Requests | Mailchimp

Processing purpose: To send out newsletters to subscribers

Processing method: Receive the newsletters from us

Kinds of Personal Information: email address

You can exercise your rights to Intuit Inc. by contact form Data Subject Access Requests | Mailchimp.

 

You agree to the cross-border data provision.

 

8.2 Additional information on the legal basis for data processing for persons residing in the European Union

 

Where Personal Information is transferred from the European Union to China, the legal basis for this transfer is Article 49 (1) (b) GDPR.

 

9.  How to update this policy

 

9.1. Our privacy policy may change.

 

9.2. Without your explicit consent, we will not reduce your rights in accordance with this privacy policy. We will publish any changes to this Privacy Policy on this website.

 

9.3. For major changes, we will also provide additional notices (including for some services, we will send a notice via e-mail to explain the specific change content of the privacy policy).

 

The major changes referred to in this Privacy Policy include, but are not limited to:

  • Significant changes have taken place in our service model, such as the purpose of processing personal information, the type of personal information processed, the use of personal information, etc.;
  • We have undergone major changes in terms of ownership structure, organizational structure of our company, and so on. Such as changes in the ownership structure caused by business adjustments, bankruptcy or mergers, etc.;
  • The main objects of personal information sharing, transfer or disclosure are changed;
  • Your right to participate in the handling of personal information and the manner in which it is exercised has undergone significant changes;
  • Internal Responsibilities for Personal Information security, contact methods and complaint channels change.
  • The Personal Information Security Impact Assessment Report indicates that there is a high risk associated with our services.

9.4. We will also file the old version of this policy for you to consult.

 

10. Dispute resolution

 

10.1.  Do you have any questions with regard to the handling of your personal data or data protection? Do you have any suggestions or a matter you want to discuss? Please speak to our responsible person for data protection about this:

 

German Centre for Industry and Trade Beijing

DRC Liangmaqiao Diplomatic Office Building, Unit 1101A, 19 Dongfang East Road, Chaoyang District, 100600 Beijing, PR China

Responsible person for data protection: Hao Xiaochen

E-mailwelcome@germancentre.cn

Telephone+86 10 6590 69-19

 

In Europe (acting as repre­sen­tative of the German Centre Beijing, Article 27 GDPR):

German Centre for Industry and Trade GmbH, Beteiligungsgesellschaft

Am Hauptbahnhof 2

70173 Stuttgart

Michael Maurer, Dominique Herold T +49 711 127-77420

F +49 711 127-6677420

E-Mail: dataprotection@germancentre.com

 

In general, we respond within 30 days.

 

10.2.  If you are not satisfied with our reply, especially if you think the way we process your Personal Information violates your legitimate rights and interests, you can also find a solution through the responsible People’s Court or relevant government authorities at the German Centre Beijing’s location of business.

Exclusion of liability.

Liability for content.

The content of our website has been drawn up taking the greatest degree of care possible and is correct to the best of our knowledge. Despite our best endeavors the data may change over time. For this reason, we accept no liability and offer no guarantee for the up-to-dateness, accuracy and completeness of the information made available. As provider of this website, according to Section 7 (1) of the German Telemedia Act (TMG) we are responsible for our own content and information made available in accordance with the general laws. However, according to Section 8 to 10 TMG, we as provider are not obliged to monitor transmitted or stored third-party information. Any such content shall be removed or blocked as soon as a specific violation of the law becomes known. Liability applies only after we gained such knowledge. Moreover, we reserve the right to amend or supplement the information made available.

Liability for links.

Our website includes links to third-party websites over whose content we have no influence. For this reason we cannot accept any liablity for such content. The provider or operator of such websites is always responsible for the content and accuracy of the linked sites. At the time the links were embedded we were not aware of any content contrary to law. If violations of the law become known we will remove the links in question immediately.

Copyright and trademarks.

All texts, images, charts, animations, videos, sounds, and other content of this website and its structre and layout are protected by copyright. No part of the said content may be copied, processed, disseminated, stored, or reproduced in any way in other electronic or printed publications without the prior consent of German Centre for Industry and Trade Beijing. Unauthorized copying or storage of the information made available on this website is not permitted and liable to prosecution. Where content on this website was not created by us, third-party copyrights must be respected.